This manual will help you learn many Microsoft Outlook features such as email options, inbox, contacts, calendar, and tasks. Topics include window options, email formatting, keeping email organized, entering contact information, scheduling individual appointments and group. This manual will help you learn many Microsoft Outlook features such as email options, inbox, contacts, calendar, and tasks. Topics include window options, email formatting, keeping email organized, entering contact information, scheduling individual appointments and group meetings, and tracking personal and group tasks. May 26, 2019 Read online Microsoft Outlook 2010 User Guide Pdf - book pdf free download link book now. All books are in clear copy here, and all files are secure so don't worry about it. This site is like a library, you could find million book here by using search box in the header. Requires Microsoft Exchange 2010 and Microsoft Exchange Unified Messaging. 4 Outlook Web App, formerly known as Outlook Web Access, is available to Microsoft Exchange customers. 5 An appropriate device and Internet connection are required. Outlook Mobile 2010 is not included in Office 2010 applications, suites, or Office Web Apps.
Outlook 2010 Basic Training
E-mail Basics
E-mail Basics: View Tab
E-mail Basics: Creating E-mails
E-mail Basics: Signatures
Calendar Basics
Contact Basics
Task Basics
The Outlook 2010 Screen
Navigation Pane
Mail: Contains mail related folders like inbox and sent items folder. Use the Favorites section at the top of the pane for easy access to frequently used folders
Calendar – Lets you view and schedule appoints, events and meetings, and compare calendars side by side.
Tasks – Organize to-do lists, track task progress and delegate tasks.
Contacts – Store addresses, phone numbers, and e-mail addresses.
E-mail Basics
E-mail Basics: View Tab
Changing view of Reading Pane
You can change the view of your Reading Pane on the screen, moving it to the right or bottom of the screen. You can also turn it on an off.
Click the View Tab.
ClickReading Pane in the Layout section of the Ribbon.
ClickRight, Bottom or Off.
Changing view of Navigation Pane
You can change the view of your Navigation Pane two ways as well; Normal or Minimized. You can also turn the Navigation Pane off.
Click the ViewTab.
ClickNavigation Pane in the lay out section of the Ribbon.
ClickNormal, Minimized or Off.
You can also choose whether you want the favorites folders to show.
Changing view of To-Do Bar
The To-Do Bar provides a Date Navigator, Appointments and Task List. You can select which features of the To-Do Bar are visible and choose between Normal and Minimized views. You can also turn the To-Do Bar off.
ClickViewTab.
ClickTo-Do Bar in the Layout section of the Ribbon.
ClickNormal, Minimized or Off.
ClickDate Navigator, Appointments or TaskList to toggle their visibility.
E-mail Basics: Creating E-mails
Sending an E-mail
Click the Home Tab if necessary.
ClickNew E-mail in the New section of the Ribbon. The new e-mail window will open.
Type the address of the recipient in the To... field.
Type an address in the Cc… field if you wish to send a copy of the message to a third party.
Type a subject matter in the Subject field.
Type your message in the large text box.
ClickSend.
Auto-complete and the Global Address List
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Outlook has an auto-complete feature that attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past.
Auto-complete appears as soon as you start typing an address in the To… field.
The e-mail displayed will be Outlook’s best guess at what address you are typing. It will refine as you input more characters.
Hit enter on your keyboard when the correct address is displayed and auto-complete will fill in the remaining characters.
The Global Address List is a university-wide contact list of NU employees. It can help you find contact information and e-mail addresses, and can be accessed from the new e-mail window. We will discuss the Global Address List in greater detail later in this guide.
Type an identifying piece of information, such as a last name, into the To… field. You do not need to enter a full name, for example entering “Jorg” will bring up “Jorgensen” and “Jorgenson”.
On your keyboard, hold the Ctrl key down and hit the K key.
The Check Names window will open. This window lists all matches from both your personal contacts and the Global Address List.
Click the record for the person you want to message.
Click OK.
An e-mail address for the person you want to message will appear in the To… field.
Working with Folders
Folders provide a useful way to manage your messages. They appear in the navigation pane. You can create folders in any structure that suits your needs.
Right click on the folder that will house your new folder.
ClickNew Folder in the drop down menu. The Create New Folder window will open.
Type the name of your new folder in the Name field.
Click in the Selectwhere to place this folder field if you wish to change where your folder will be located.
ClickOK.
The new folder will appear in the location you indicated.
You can drag and drop messages directly to this or any folder.
E-mail Basics: Signatures
Creating a Signature Outlook 2010 allows you to create custom signatures for your messages. You may create multiple signatures to apply to messages as you see fit. Your first signature is automatically applied as your default signature and will appear on your outgoing messages.
Click the Home Tab if necessary.
ClickNew E-mail in the New section of the Ribbon. The new e-mail window will open.
ClickSignature in the New E-Mail menu.
ClickSignatures… in the drop down menu. The Signatures and Stationary window will open.
ClickNew to create a new signature.
Type the name of your signature in the New Signature window that appears.
ClickOK.
Type your desired signature in the text box below.
ClickSave to save your signature.
Add additional signatures or ClickOK to exit.
Inserting a Signature
If you have created more than one signature, you can select which one you wish to use while composing a new message.
Open the New E-Mail window.
ClickSignature in the New E-Mail ribbon. A list of the signatures you have created will appear in the drop down menu.
Click on the signature you wish to use.
The signature will appear in at the bottom of your message.
E-mail Basics: Rules
Click on Rules in the Ribbon.
ClickManage Rules & Alerts in the drop down menu.
ClickNewRule. This opens the Rules Wizard window.
Select the type of rule you wish to create in the Step 1: Select a template menu.
In this example, selectMove messages from someone to a folder and ClickNext.
Click the check box next to the condition(s) you wish to trigger the rule. In this example, clickfrom people or public group.
Click the people or public group link in Step 2: Edit the rule description to open the Global Address List and select a person or group to whom the rule applies.
Click the specified link in Step 2: Edit the rule description to open a list of your folders. Select the folder to which you want to move incoming messages and clickOK.
Your selections will appear in the Step 2 window. Verify that they are correct and ClickNext.
Click what action you want Outlook to take with the messages. In this case, clickmove it to the specified folder and clickNext.
Select any exceptions you wish to apply to the rule. In this example we are not adding any exceptions. ClickNext.
ClickRun this rule now on messages already in “Inbox” to have Outlook apply the filter to messages already in your inbox.
ClickFinish to complete the wizard and apply your new rule.
Calendar Basics
Outlook 2010 has a robust calendar feature for managing your time and scheduling meetings with other NU users.
Access the Outlook Calendar
Click on Calendar in the Navigation Pane. The calendar will appear in the Outlook Screen.
Adding an Appointment
There are two ways to add an appointment to your calendar:
ClickNew Appointment in the Ribbon. OR Doubleclick an area on your calendar. The Appointment window will open.
Type a subject for your appointment in the Subject field.
Type a location for your appointment in the Location field.
Set a start and end date and time for your appointment.
Type a note for your appointment in the large text box.
Click in the Reminder field in the ribbon to set a reminder for your appointment. Reminders can be scheduled for five minutes to two weeks before the appointment.
ClickSave & Close in the ribbon. Your appointment will appear in your calendar.
Adding a Meeting Request
Meetings differ from appointments in that a meeting allows you to invite attendees and reserve rooms and resources at Northwestern. When you create a meeting request, invited users will receive an e-mail invitation to which they can respond. You will receive notification when users accept, decline or propose a new time for the meeting. There are two ways to access the New Meeting window.
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Invite users to the meeting by following the same steps as adding addresses to a mail message; auto-complete attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past, while The Global Address List provides a university-wide contact list of NU employees
In the Mail view, Click on New Items in the Ribbon.
ClickMeeting in the drop down menu. OR In the Calendar view, ClickNew Meeting in the Ribbon. The New Meeting window will open.
Type a subject for your meeting in the Subject field.
Type a location for your meeting in the Location field.
Type a note about your meeting in the large text box.
Click in the To… text box and begin typing the name or address of an attendee. Auto-complete will suggest a recipient. Hit Enter on the keyboard to accept a suggestion.
Type the name of an attendee in the To… field. HitCtrl-K on your keyboard and select the attendee you want from the list that appears. ClickOK.
Selected attendees will appear in the To… field.
Select a date and time for the meeting.
ClickSend to send the invitation. Attendees receive an e-mail invitation to the meeting, and you will be notified if they accept or decline.
Contact Basics
Global Address List vs Personal Address Book (Contacts)
You have two main ways of getting access to and storing contacts. You have access to a Global Address List that contains everyone who has an NU e-mail address and a Personal Address Book for contacts inside or outside of the University. To access the Global Address List:
ClickAddress Book on the right side of Ribbon. The Address Book window will open.
Click the More columns radio button. Selecting this option will allow you to search by first or last name, NetID, or email address. Once you have selected this option, Outlook will remember the selection, and you will not have to choose this option again.
Type a name into the search box. As you type, the search function will display possible matches.
Click the name of the person for whom you are looking. A new window will pop up with this persons’ contact information.
ClickAdd to Contacts to add them to your personal address book. A new window will pop up.
ClickSave and Close. They will appear in your Personal Address Book.
To Access your Personal Address Book (Contacts):
ClickContacts in the Navigation Pane. Your contact list will open on the Outlook screen.
You can add new contacts, add contact groups, delete contacts, e-mail contacts and invite contacts to meetings from this screen.
Tasks Basics
The tasks function of Microsoft Outlook is a way to keep track of daily, weekly, monthly and even yearly “to do” items. You can use tasks to help remind you of once-in-a-while tasks that you must get done, or recurring tasks that happen all the time.
Creating Tasks
ClickNew Items in the Ribbon.
ClickTask in the drop down menu.
The New Task window will open. In this window you can:
Enter a subject for the Task.
Enter a start and end date.
Enter a status.
Assign a priority level.
Add a reminder.
Set the recurrence of the Task.
Set a follow-up reminder.
Assign the task to someone else.
Categorize the task.
Type notes for the task.
When you are done filling in the New Task window, ClickSave and Close.
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Viewing Tasks/To-Do List
Your new task is now visible in two places:
The To-Do bar lists Tasks on the right side of the outlook screen.
Double click a Task in the To-Do bar view and edit the Task.
OR
ClickTasks in the Navigation Pane. This will open the Tasks view of the Outlook screen.
You can view the details of a Task in the Reading Pane.